Resource Templates

Resource Templates

Team Meeting Minutes template

The meeting minutes should be circulated to all team members after the meeting. This gives team members an opportunity to recap or catch up on the minutes and actions as well as be able to clarify any follow up questions.

Resource Templates

Team Meeting Agenda template

The agenda should be prepared in advance of the meeting and circulated to all team members so that they know what will be discussed and have time to prepare.

Resource Templates

Committee Induction Checklist

This Management Committee Induction Checklist can be used to check that new (and existing) committee members are aware of key service documents, information pertaining to the committee role, and important channels for communication and support.

Resource Templates

Management Committee Health Check

The Management Committee Health Check is a tool that comprises of a series of questions that focus on the core areas of Management Committee roles and responsibilities. It is designed to bring to light Committee strengths and areas that need improvement.

Resource Templates

Management Committee Meeting Agenda Template

The agenda should be prepared in advance of the meeting and circulated to all members so that they know what will be discussed and have time to prepare. 

Resource Templates

Join our volunteer management committee - email / letter template

Promote the benefits of joining your service's volunteer committee with this email template. 

Resource Templates

Join our volunteer management committee - Poster

Promote the benefits of joining your service's volunteer committee with this poster. 

Resource Templates

Employer risk management questionnaire

This risk management questionnaire was developed by CELA partner Guild Insurance as part of a suite of resources designed to support services with workplace health and safety.

The survey is designed to help services identify and mitigate risks to employees.

Resource Templates

Staff Record Responsible Person

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Resource Templates

Staff Record Nominated Supervisor

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Resource Templates

Staff Record Educational Leader

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Resource Templates

Pre-rest / sleep check (3-5 years)

The Education and Care Services National Law and the Education and Care Services National Regulations outline requirements to ensure all children are safe while enrolled in early education and care services. Sleep and rest time can be a time when children’s safety may be at risk. This form template can be used for making pre-rest/sleep checks for 3-5 year olds.

Resource Templates

Authorisation Form for Excursions

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Resource Templates

Authorisation Form for Transportation

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Resource Templates

Family Code of Conduct

This document sets out the code of conduct to support parents/caregivers and visitors to respond in a way that supports the safety, welfare and wellbeing of staff, children and families at all times.

Resource Templates

Staff Sign On Sheet

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Resource Templates

Staff Record Students and Volunteers

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Resource Templates

Staff Record

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Resource Templates

Risk Minimisation and Communication Plan - Medical Conditions

This template combines the requirements for a risk minimisation and communication pan. 
Regulation 90(1)(iii) requires the development of a risk-minimisation plan in consultation with the parents of a child. This plan is developed to minimise risk by ensuring staff and volunteers understand the medical conditions policy and each child’s medical requirements.
 

Resource Templates

Risk Benefit Assessment Tool Template

Do not proceed with the activity unless the results of the risk assessment determine the level of risk is minimial and/or there are adequate measures in place.

Resource Templates

Risk Assessment

The Education and Care Services National Law requires you to ‘ensure that every reasonable precaution is taken to protect children… from harm and from any hazard likely to cause injury’ (Section 167). Identifying a risk is the first step in assessing it, this form will lead you through the critical steps that follow to ensure you develop a plan to manage the risk effectively. The prompts embedded in this resource will establish a collaborative and continuous review process to improve and amend your planning and decision making around the identified risk.

Resource Templates

Responsible Person Record

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Resource Templates

Record of Volunteers and Students

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Resource Templates

Record of service compliance

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Resource Templates

Record of access to ECT

Record of access to early childhood teachers for services licensed less than 30 children.

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Notification of changes to policies and procedures

Services are legally required to ensure that families are notified 14 days in advance of any changes in policies which affect the service's provision of education and care to any enrolled child or a family's ability  to use the service; fees; or fee collection proceedures. 

Resource Templates

Medical Management Plan

Regulation 90(1)(i) requires parents to provide a medical management plan for their child if the child has a specific health care need, allergy or relevant medical condition.

Resource Templates

Medical Condition Register

This register supports services to summarise all children enrolled who have medical conditions or health care needs, their days of attendance, the completion of relevant plans and any upcoming review dates. 

Resource Templates

Infectious Disease Notification

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Resource Templates

Enrolment Form

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Resource Templates

End Of Day Security Checklist

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Resource Templates

Emergency Risk Assessment

For the purpose of preparing the emergency and evacuation proceedures, the approved provider of an education and care service must ensure that a risk assessment is conducted to identify the potential emergencies that are relevant to the service.

This template can be used to conduct risk assessments in line with Regulation 97: Emergency and Evacuation Procedures.

Resource Templates

ACECQA Forms

ACECQA has many useful forms and templates for services to use and amend where needed.  These include the following: Medication record, Incident, injury, trauma and illness record, Compliance history statement, Excursion and Transport Risk Assessment, and Prohibition notice declaration for prospective staff members.