Member Resources

Forms

Emergency Risk Assessment

For the purpose of preparing the emergency and evacuation proceedures, the approved provider of an education and care service must ensure that a risk assessment is conducted to identify the potential emergencies that are relevant to the service.

Updated: August 2026

Forms

Family Code of Conduct

This document sets out the code of conduct to support parents/caregivers and visitors to respond in a way that supports the safety, welfare and wellbeing of staff, children and families at all times.

Updated: August 2026

Forms

End Of Day Security Checklist

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Updated: August 2026

Forms

Authorisation Form for Excursions

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

Updated: August 2026

Forms

Responsible Person Record

Early childhood services need a responsible person sign-in sheet record to ensure legal compliance and child safety by clearly documenting who is in day-to-day charge and ensuring a qualified person is always present at the service while children are being educated and cared for. This form provides a clear record of accountability in verifying a responsible person.

Updated: August 2026

Forms

Notification of changes to policies and procedures

Services are legally required to ensure that families are notified 14 days in advance of any changes in policies which affect the service's provision of education and care to any enrolled child or a family's ability to use the service; fees; or fee collection procedures.

Updated: August 2026

Forms

Record of Volunteers and Students

Services are required to keep records of volunteers and students for child safety, ensuring all individuals working with children have up-to-date working with children checks relevant to their jurisdiction and have completed sign-in procedures. 

Updated: August 2026

Forms

Staff Record Responsible Person

Early childhood services need a responsible person record because legal requirements mandate that a person with the authority and responsibility for the service’s operations must have the experience, qualifications, and knowledge to fulfil this role. 

Updated: June 2026

Forms

Staff Record Nominated Supervisor

This record documents the individual's suitability, consent to be nominated, and compliance with legal requirements. It serves as a reference for both the service provider and the Regulatory Authority to confirm the supervisor’s qualifications, experience, and training, ensuring they are equipped to meet their responsibilities.

Updated: July 2026

Forms

Team Meeting Agenda & Minutes Template

An agenda for team meetings is important because it gives a clear plan of what will be discussed, helping to keep everyone focused and organised.

Updated: June 2026

Forms

Legislative Changes Checklist - National and State-territory Based

As Member resources are updated relating to these changes, we will update the checklist. 

This checklist has been developed to help services understand and respond to recent legislative changes under the National Quality Framework and related state/territory legislation. The checklist includes legislative changes from 1st September 2025 to 27th February, and 24th April 2026.

Updated: June 2026

Forms

Service Device Register

The service register records the information required by the Education and Care Service’s (Supply, Authorisation and Use of Devices) Order 2025 for service-supplied devices and the authorisation for possession or control of personal devices.

Updated: March 2026