Member Resources

Explore more than 100 forms, sample policies, toolkits, magazines and templates. Our library is your ultimate resource for writing effective policies, ensuring your operations are seamless and compliant with the National Law and Regulations under the National Quality Framework.

Note: All of CELA's policies are reviewed and updated annually, or as required. Once updated, members will be notified via email and through the Member Hub.

Copyright information: All documents are the copyright of Community Early Learning Australia (CELA). The reproduction and distribution of these materials without written consent from CELA is forbidden. We request that members do not share these materials with people outside of their service. 

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Staff Record for Educators

Forms

Staff Record for Educators

The purpose of the staff record is to ensure compliance with legal requirements and to support the delivery of high-quality education and care. It is essential for verifying staff qualifications, managing employee information, and demonstrating accountability, while helping to ensure the safety and wellbeing of children through proper staffing arrangements. These records are mandatory.

Updated: March 2026

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Paramount Consideration - Acknowledgement

Forms

Paramount Consideration - Acknowledgement

This resource supports educators to understand and actively acknowledge the principle of Paramount Consideration as the foundation of all decision-making and practice. It highlights the responsibility educators hold in ensuring that the best interests of the child are consistently prioritised across daily interactions, planning, and professional conduct.

Developed: March 2026

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Legislative changes checklist - National and State-territory based

Forms

Legislative changes checklist - National and State-territory based

This checklist has been developed to help services understand and respond to recent legislative changes under the National Quality Framework and related state/territory legislation. The checklist includes legislative changes from 1st September 2025 to 27th February 2026. 

Developed: March 2026

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Handover booklet: For nominated supervisors

Forms

Handover booklet: For nominated supervisors

This handover booklet is to support you in writing down all your knowledge so that you have the peace of mind and ability to delegate tasks. This document will also aid the service in ensuring a more seamless transition during a handover process.

Updated: March 2026

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Service device register

Forms

Service device register

The service register records the information required by the Education and Care Service’s (Supply, Authorisation and Use of Devices) Order 2025 for service-supplied devices and the authorisation for possession or control of personal devices.

Updated: March 2026
    

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Personal Devices Authorisation Form

Forms

Personal Devices Authorisation Form

The purpose of authorising and recording this approval on the Personal Device Authorisation Form is to meet the conditions under the Education and Care Services (Supply, Authorisation and Use of Devices) Order 2025. This ensures strict control over technology use in early childhood education settings while still allowing flexibility for essential circumstances.

Updated: March 2026

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Visitor sign-in sheet

Forms

Visitor sign-in sheet

The Visitor sign-in sheet is designed for services that do not use digital sign-in for visitors.

Updated: January 2026

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Record of Volunteers and Students

Forms

Record of Volunteers and Students

Services are required to keep records of volunteers and students for child safety, ensuring all individuals working with children have up-to-date Working with Children Checks relevant to their jurisdiction and have completed sign-in procedures. 

Updated: January 2026

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Service-Supplied Device Authorisation Form

Forms

Service-Supplied Device Authorisation Form

The authorisation form for service-supplied devices is required under the Education and Care Services (Supply, Authorisation and Use of Devices) Order 2025 to ensure accountability and compliance with child safety regulations.

Updated: December 2025

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Staff Record Responsible Person

Forms

Staff Record Responsible Person

Early childhood services need a responsible person record because legal requirements mandate that a person with the authority and responsibility for the service’s operations must have the experience, qualifications, and knowledge to fulfil this role. It is important that the approved provider records this information, with sufficient evidence, and keeps it on file to demonstrate compliance to the Regulatory Authority. This record supports service providers to meet this legal obligation.

Reviewed: November 2025

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Notification of changes to policies and procedures

Forms

Notification of changes to policies and procedures

Services are legally required to ensure that families are notified 14 days in advance of any changes in policies which affect the service's provision of education and care to any enrolled child or a family's ability  to use the service; fees; or fee collection proceedures. 

Updated: October 2025

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Staff Sign On Sheet

Forms

Staff Sign On Sheet

This is a sample form only. Community Early Learning Australia (CELA) has taken all care in compiling this information. We have done this on the understanding that all members undertake the responsibilty for assessing the relevance and accuracy of the content for their services's situation.

​Updated: October 2025

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Sample Job Descriptions

Administration Officer

As an Administrative Officer, you are expected to be an active team member of a team which provides high quality early childhood education and care to children. This includes all matters relating to administrative and financial nature of the service. 

Updated: March 2026

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Thinking About

Preparing Educators for Assessment

Talking about the quality of your education and care service is one topic that all educators and staff should be effective in communicating; whether this is with families, children, the community, management or an Authorised Officer. We need to be able to identify what quality means in our individual service and how this is reflected in the education and care we provide.

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Thinking About

Developing Policy

An essential part of the operation of any education and care setting is the development and implementation of policy for the community of children, families and staff. This document provides a broad overview of, and introduction to, the policy planning process and some initial considerations.

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