Member Resources

Explore more than 100 forms, sample policies, toolkits, magazines and templates. Our library is your ultimate resource for writing effective policies, ensuring your operations are seamless and compliant with the National Law and Regulations under the National Quality Framework.

Note: All of CELA's policies are reviewed and updated annually, or as required. Once updated, members will be notified via email and through the Member Hub.

Copyright information: All documents are the copyright of Community Early Learning Australia (CELA). The reproduction and distribution of these materials without written consent from CELA is forbidden. We request that members do not share these materials with people outside of their service. 

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Participation of Volunteers & Students

Sample Required Policies

Participation of Volunteers & Students

Our service is committed to providing a safe environment for all children where their health, safety wellbeing is of paramount importance. In order to remain compliant with regulations and legislation and ensure this is preserved during the engagement of students from universities, TAFE, RTOs and schools and volunteers, the service will abide by the strategies and practices outlined in this policy.

Updated: March 2026

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Providing a Child Safe Environment (non NSW)

Sample Required Policies

Providing a Child Safe Environment (non NSW)

The National Principles for Child Safe Organisations, endorsed by all Australian governments, operationalise laws and regulations pertaining to Child Safe Standards. These principles offer guidance on key actions and performance measures essential for the implementation of these standards in early education and care settings.

Updated: March 2026

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Water Safety

Sample Required Policies

Water Safety

Our service has a responsibility to protect the health, safety and wellbeing of each child at all times. Drowning is a leading cause of death for children aged 0-4 in Australia. While most drowning occurs in backyard swimming pools, it is important to be aware that children can drown in less than 6cm of water.

Updated: March 2026

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Incident, Injury, Trauma and Illness

Sample Required Policies

Incident, Injury, Trauma and Illness

The National Regulations require an accurate Incident, injury, trauma and illness record to be kept and stored confidentially until the child is 25 years old. Under the national legislation, an education and care service must record details in the Incident, Injury, Trauma and Illness Report.

Updated: March 2026

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Child safe recruitment and ongoing employment practices

Sample Required Policies

Child safe recruitment and ongoing employment practices

This sample Child Safe Recruitment and Ongoing Employment Practices Policy (NSW) helps ECEC services meet 2025 NSW requirements for child safe recruitment and staff checks.

Developed: March 2026

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Providing a Child Safe Environment NSW

Sample Required Policies

Providing a Child Safe Environment NSW

The National Principles for Child Safe Organisations, endorsed by all Australian governments, operationalise laws and regulations pertaining to Child Safe Standards. These principles offer guidance on key actions and performance measures essential for the implementation of these standards in early education and care settings.

Updated: March 2026

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Determining the Responsible Person

Sample Required Policies

Determining the Responsible Person

The National Law requires that a responsible person must be present at all times a centre-based service is educating and caring for children.

Updated: January 2026

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Governance and Management

Sample Required Policies

Governance and Management

Governance is the system or process by which organisations are directed, controlled and held accountable to ensure that the right decisions are made. Our education and care service recognises the importance of having a framework of rules, relationships, systems and processes within, and by which authority is exercised and controlled in the organisation. We view good governance and management as essential to our provision of quality education and care.

Updated: January 2026

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Professional Standards and Ethical Conduct

Sample Required Policies

Professional Standards and Ethical Conduct

Our education and care service is committed to a code of professional conduct, upholding ethical principles and professional standards that guide decision-making and practice at the service. 

Updated: November 2025

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Interactions with Children (NSW)

Sample Required Policies

Interactions with Children (NSW)

This sample policy outlines goals and strategies for interactions with children including children's rights, listening, reflection, role modelling and behavioural management, and the roles and responsibilities of different members of staff.

Updated: November 2025

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Safe and Responsible Use of Digital Devices NSW

Sample Required Policies

Safe and Responsible Use of Digital Devices NSW

In today's digitally connected world, the safe and responsible use of digital technologies in early childhood education and care is paramount. This policy outlines the service’s commitment to the safety and well-being of children by ensuring technology is used responsibly, effectively and safety in the early education and care service.  

Updated: November 2025

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Safe and Responsible Use of Digital Devices (non NSW)

Sample Required Policies

Safe and Responsible Use of Digital Devices (non NSW)

In today's digitally connected world, the safe and responsible use of digital technologies in early childhood education and care is paramount. This policy outlines the service’s commitment to the safety and well-being of children by ensuring technology is used responsibly, effectively and safety in the early education and care service.  

Updated: December 2025

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Sample Job Descriptions

Administration Officer

As an Administrative Officer, you are expected to be an active team member of a team which provides high quality early childhood education and care to children. This includes all matters relating to administrative and financial nature of the service. 

Updated: March 2026

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Thinking About

Preparing Educators for Assessment

Talking about the quality of your education and care service is one topic that all educators and staff should be effective in communicating; whether this is with families, children, the community, management or an Authorised Officer. We need to be able to identify what quality means in our individual service and how this is reflected in the education and care we provide.

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Thinking About

Developing Policy

An essential part of the operation of any education and care setting is the development and implementation of policy for the community of children, families and staff. This document provides a broad overview of, and introduction to, the policy planning process and some initial considerations.

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